{"id":3333,"date":"2025-02-14T12:28:38","date_gmt":"2025-02-14T09:28:38","guid":{"rendered":"https:\/\/www.acoris.lt\/uncategorized\/e-bendrabutis-an-efficient-dormitory-management-system\/"},"modified":"2025-02-14T12:28:41","modified_gmt":"2025-02-14T09:28:41","slug":"e-bendrabutis-an-efficient-dormitory-management-system","status":"publish","type":"post","link":"https:\/\/acoris.lt\/en\/e-bendrabutis-an-efficient-dormitory-management-system\/","title":{"rendered":"&#8220;E-bendrabutis &#8211; an efficient dormitory management system"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row full_width=&#8221;stretch_row&#8221; css=&#8221;.vc_custom_1620729941031{padding-top: 50px !important;background-color: #174894 !important;}&#8221; el_class=&#8221;blue-section-header&#8221;]<br \/>\nDormitory management is a lot of manual work, and the process is highly complex. The administrator has to process large amounts of information: bookings, rooms and assets under management, information on residents, information on services provided, payment for services, etc. Large volumes of data, if not managed properly and\/or due to human error, lead to errors in the calculation of charges for accommodation and other services. Incomplete and non-transparent accounting creates inefficiencies and makes it difficult to manage and settle debts properly. Manual administration is also a requirement for residents to manually complete paperwork. It is hard to imagine a modern dormitory resident who would not be frustrated by such a process.       <!--more--><\/p>\n<p>[vc_row full_width=&#8221;stretch_row&#8221; css=&#8221;.vc_custom_1620729941031{padding-top: 50px !important;background-color: #174894 !important;}&#8221; el_class=&#8221;blue-section-header&#8221;]<\/p>\n<h2>A modern dormitory management system solves problems<\/h2>\n<p>To facilitate the work of administrators, increase hostel income and improve resident satisfaction, we have developed a modern hostel administration system called E-Bendrabutis. It addresses the above problems and performs the following key functions: <\/p>\n<h3><em>Accommodation<\/em><\/h3>\n<ul>\n<li>Accommodation of new residents (search for vacancies, data entry, printing of contract in LT\/EN, printing of deposit slip).<\/li>\n<li>Resident &#8220;eviction&#8221; (searching for a resident by name, surname, surname, dormitory, room, printing a billing slip).<\/li>\n<li>Correction of accommodation data.<\/li>\n<li>Accommodation for short-term residents (guests)<\/li>\n<\/ul>\n<h3><em>Inventory accounting<\/em><\/h3>\n<ul>\n<li>Introduction of new inventory<\/li>\n<li>Inventory QR code printing, NFC tag programming<\/li>\n<li>Inventory search by various parameters (who, what, how much is used)<\/li>\n<li>Accounting for short-term rentals (computer, chess, tennis rackets, room keys, etc.)<\/li>\n<\/ul>\n<h3><em>Calculation of taxes<\/em><\/h3>\n<ul>\n<li>Automated fee calculation (all fees for a specific period and bills are submitted by email, in the self-service portal &#8220;My Dormitory&#8221;).<\/li>\n<li>Tax archive\/sending invoices (viewing data for previous tax periods, sending invoices to a list of residents or to a specific resident).<\/li>\n<li>Population counts (daily population and average population).<\/li>\n<li>Short-term population counts (daily population and average population)<\/li>\n<li>Resident settings for a specific dormitory and room (deposit, laundry, drying, debt, overpayment).<\/li>\n<\/ul>\n<h3><em>Integration with external systems:<\/em><\/h3>\n<ul>\n<li>Access to dormitories (e.g. blocking your access card in case of non-payment), separate rooms (e.g. access to your own kitchenette only)<\/li>\n<li>Accounting for washing machine, tumble dryer use<\/li>\n<li>Parking management and accounting (who can park where, when and when, rental to residents)<\/li>\n<li>Photocopying, beverage and snack vending machines<\/li>\n<li>Canteen meals<\/li>\n<li>Room reservations (for meetings, entertainment, etc.)<\/li>\n<li>Tickets for events<\/li>\n<\/ul>\n<h3><em>Settlement options:<\/em><\/h3>\n<ul>\n<li>Flexible payment methods:\n<ul>\n<li>the amounts paid are entered in the current month&#8217;s account<\/li>\n<li>instant payment (e-banking, student e-wallet, cash)<\/li>\n<li>free of charge (e.g. for staff parking or photocopying)<\/li>\n<\/ul>\n<\/li>\n<li>Multiple payment channels:\n<ul>\n<li>Instant payment (via SEB, Swedbank, Danske, Luminor, Citadele, \u0160iauli\u0173 and Medicinos banks, credit unions, Paysera, MoQ)<\/li>\n<li>Automatic crediting when paying in cash (via Lithuanian Post, Maksima, Perlo terminals, Narvesen newsagents)<\/li>\n<li>Manual entry of payment after other payment methods<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Controlling debtors:<\/h3>\n<ul>\n<li>automatic email and SMS notifications <\/li>\n<li>automatic limitation of services provided<\/li>\n<li>Preventive measures (e.g. blocking access to dormitory cards)<\/li>\n<\/ul>\n<h3><em>Reports<\/em><\/h3>\n<ul>\n<li>Dormitory report (number of beds) occupancy\/vacancy by floor or dormitory, list of occupants in a specific room, specific room information).<\/li>\n<li>Room availability, availability, room details.<\/li>\n<li>Resident search (by name, dormitory, room, resident status).<\/li>\n<li>View the tax archive.<\/li>\n<li>Residents&#8217; self-service portal &#8220;My Hostel&#8221; (services provided, billing, payments made, <em>online<\/em> balance payment)<\/li>\n<\/ul>\n<p>[vc_row full_width=&#8221;stretch_row&#8221; css=&#8221;.vc_custom_1620729941031{padding-top: 50px !important;background-color: #174894 !important;}&#8221; el_class=&#8221;blue-section-header&#8221;]<\/p>\n<h2>Everyone gets money with E-Commonwealth<\/h2>\n<p>The following benefits are derived from the implementation of the e-Bendrabutis dormitory management system:<\/p>\n<ul>\n<li>Automated tax calculation<\/li>\n<li>All dormitory infrastructure is integrated (access control, services, parking, etc.)<\/li>\n<li>Transparency of financial activities<\/li>\n<li>Supplementary income (parking, short-term rental of equipment, etc.)<\/li>\n<li>Automated debt management<\/li>\n<li>Modern and convenient for students<\/li>\n<\/ul>\n<p>The dormitory administration system &#8220;e-Bendrabutis&#8221; has already been implemented and is successfully functioning at Aleksandras Stulginskis University and Kaunas Technical College.<\/p>\n<p>[vc_row full_width=&#8221;stretch_row&#8221; css=&#8221;.vc_custom_1620729941031{padding-top: 50px !important;background-color: #174894 !important;}&#8221; el_class=&#8221;blue-section-header&#8221;]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Dormitory management is a lot of manual work, and the process is highly complex. The administrator has to process large amounts of information: bookings, rooms and assets under management, information on residents, information on services provided, payment for services, etc. Large volumes of data, if not managed properly and\/or due to human error, lead to errors in the calculation of charges for accommodation and other services. Incomplete and non-transparent accounting creates inefficiencies and makes it difficult to manage and settle debts properly. Manual administration is also a requirement for residents to manually complete paperwork. It is hard to imagine a modern dormitory resident who would not be frustrated by such a process.       <\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[13],"tags":[],"class_list":["post-3333","post","type-post","status-publish","format-standard","hentry","category-blogas-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>&quot;E-bendrabutis - an efficient dormitory management system - Acoris<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/acoris.lt\/en\/e-bendrabutis-an-efficient-dormitory-management-system\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"&quot;E-bendrabutis - an efficient dormitory management system - Acoris\" \/>\n<meta property=\"og:description\" content=\"Dormitory management is a lot of manual work, and the process is highly complex. 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